We are required to check our data sharing against the national Opt out database. You are not allowed to hold the opt out status against the record but can maintain a cache of the results for a fixed period but must regularly update it.
There is currently one way this can be checked which is using a MESH mailbox https://digital.nhs.uk/services/national-data-opt-out/compliance-with-the-national-data-opt-out/check-for-nationalnational-data-opt-outs-service In the longer term there will be a an HL7 FHIR rest api that can be queried https://developer.nhs.uk/apis/optout/overview_ndop.html.
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For example, an organisation with MESH mailbox ID 8HQ50OT001 , that had produced a file on 3 June 2020 and which was the first file produced that month, would have the file name:
8HQ50OT001-030620-0001
The mail box is accessed via https://portal.spineservices.nhs.uk/meshui/
The mailbox has a few setting requirements...
- Select the correct message type
- select the Workflow as: SPINE_NTT_UPHOLDING
- select the recipient of mailbox ID X26HC036
- attach the file (saved as a .dat file type)
- message subject and message need to be filled in (though the MESH UI suggests they are optional they are required for this process to work) using a reference with unique identifiers. I have used the file name for the subject and for the message I have included a time stamp as this is used to identify/name the returned file.
Click submit to send the message the response will be received in the next 40 minutes. If the mail message setup is incorrect (such as not filling in subject and message fields ) then no response will be received.
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If the file contains incorrect NHS numbers you will receive a file containing a single line:
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