We are required to check our data sharing against the national Opt out database. You are not allowed to hold the opt out status against the record but can maintain a cache of the results for a fixed period but must regularly update it.
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For example, our organisation with MESH mailbox ID 8HQ50OT001 (Renal Association Id) , that has produced a file on 3 June 2020 and which was the first file produced that month, would use the file name:
8HQ50OT001-030620-0001
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It may be helpful to add a project indicator to the file name so that if multiple people check the mesh mailbox they can more readily identify the required file. This would need to be in the Messages Subject/Message Reference fields. So for an AKI opt out file the Message Subject and Message reference could be: Message Subject 8HQ50OT001-030620-AKI-0001 Message Reference 8HQ50OT001-030620-AKI-0605-0001 By doing this we can more readily check the required file has returned. |
The mail box is accessed via https://portal.spineservices.nhs.uk/meshui/
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- Select the correct message type
- select the Workflow as: SPINE_NTT_UPHOLDING
- select the recipient of mailbox ID X26HC036
- attach the file (saved as a .dat file type)
- message subject and message reference need to be filled in (though the MESH UI suggests they are optional they are required for this process to work) using a reference with unique identifiers. I have used the file name for the subject and for the message I have included a time stamp as this is used to identify/name the returned file add a project designator here as well as this name is used for the returned file name.
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Ensure no odd characters used in the above fields such as a : as the message will be sent but no response will be received. Only use underscore or hypen to separate fields. |
Click submit to send the message the response will be received in the next 40 minutes. If the mail message setup is incorrect (such as not filling in subject and message fields ) then no response will be received.
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If the file contains incorrect NHS numbers you will receive a file containing a single line:
The fie seems to accept CHI numbers but they must have leading zeros all numbers must be the correct length. |
If successful you receive back a file to download named the same as the message with a .dat extension. The format is the same as the sent file only now it only contains NHS numbers for people who haven't opted out.
OPT OUT Submission Records
To keep a record of optouts Q:\National OptOut has has been created with a submitted and returned folder.
The file sent should be put in Q:\National OptOut\submitted
The returned file should be put in Q:\National OptOut\returned
A log of file name and its purpose is held in Q:\National OptOut\Submitted Data.txt