We are required to check our data sharing against the national Opt out database. You are not allowed to hold the opt out status against the record but can maintain a cache of the results for a fixed period but must regularly update it.
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The deadline to put this process in place was the end of March but has been extended 6 months to 30th September 2021.
UKRR Process
We now have a MESH mailbox ( MESHUI https://portal.spineservices.nhs.uk/meshui/) which allows us to access the National Opt out checking (Currently all members of the systems Team can submit opt out files). The requirements for using this is to create a .dat
file of NHS numbers each on a new line with a comma
and LF
(NOT CRLF
) at the end of each row. This is an example file using dummy NHS numbers taken from NHS Digital website.
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- Select the correct message type
- select the Workflow as: SPINE NDOP External Upholding - (SPINE_NTT_UPHOLDING)
- select the recipient of mailbox X26HC065 - NHS Digital POS Mailbox
Info |
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Previously the mailbox was X26HC036 but this is to be decomissioned from the end of March 2021. The one above should be used for all new requests. |
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Note |
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Ensure no odd characters used in the above fields such as a : as the message will be sent but no response will be received. Only use underscore or hypen to separate fields. |
Click submit
to send the message the response will be received in the next 40 minutes. If the mail message setup is incorrect (such as not filling in subject and message fields ) then no response will be received.
Warning |
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If the file contains incorrect NHS numbers you will receive a file containing a single line:
The fie seems to accept CHI numbers but they must have leading zeros all numbers must be the correct length. |
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