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Furthermore, patients may have “secondary”records, such as old historic data migrated from older UKKA systems, tracing records used to verify demographic information, and membership records (see Managing membership records (v4) Managing PKB memberships).
In order to keep these records organised and useful, we group individual records corresponding to a single physical patient into “master records”. Each “master record” is identified by a UKRDC ID. A single UKRDC ID , which is shared by all the individual constituent records for a single patient records.
For example, let’s take a made-up patient, Benson Dunwoody, who has a record being sent to the UKRDC from a renal unit PARK01 via a UKRDC/RDA feed. The patient, a frequent traveller, also has a record being sent from EASTPINES via a UKRDC/RDA feed, a PKB membership record, and a TRACING an NHSBT record. Each of these records is stored individually within the UKRDC to allow staff at each unit to view only their data, and to prevent secondary records such as memberships and tracing data from interfering with the records sent by renal units (and vice versa). However, each of these records has a common UKRDC ID, and thus get grouped within the UKRDC into a master record corresponding to the individual patient.
Viewing a master A patient record will display basic demographic data about the patient, and include a list of all individual other records for that patient that the current user has permission to access. For example, a member of staff at one renal unit will not be able to see any individual records from other renal units, even for the same patient.
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Clicking “peek record” on a particular record will display additional basic information about that record, including patient numbers (national identifiers, and local hospital numbers for example), and creation and update times for the record.
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Clicking “Open Record” on a record will take you to a complete view of the patient record.
Issues
The Issues tab will show you any issues with the master record, such as errors caused by incoming files, or open work items (for data administrators). This can be particularly useful when resolving work items as it will show all open work items for that patient regardless of when they were raised.
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Data files
The Data Files tab will show a complete list of all data files received by the UKRDC from any facility the current user has permission to access. This will include any error files listed in the Issues tab, as well as successfully received messages.
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Audit logs
The Audit tab provides administrators with a way to query which UKRDC users have accessed specific parts of a patient’s record, with full timestamps, resource IDs, user information, and operation information.
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FAQ
Why do you need a UKRDC ID? Can you not group records by NHS number?
No, quite simply because a patient could, for example, move between England and Scotland, and thus have two separate patient records with entirely different national identifiers, one an NHS number, and the other a CHI number.
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